Communication is essential in any good relationship, but it’s especially important when working with volunteers. Numerous studies have shown that there is a strong correlation between regular communication and volunteer retention.
A volunteer system like VolunteerHub can simplify the management of people and events. It can also provide a fun and interactive platform for volunteers to engage. But, if you never tell volunteers about your tool, you might be missing out.
In this post, we’ll offer a few tips for maximizing your investment in a volunteer management software application.
Start by Inviting Volunteers via Email
A simple and friendly email is the easiest way to invite volunteers to your VolunteerHub site. Email recipients can click over to the site and register from a computer or mobile device.
The text below offers some suggested wording for inviting volunteers via email. Be sure to fill in the bracketed sections with wording that fits your organization.
Dear (Volunteer Name),
(Organization name) is excited to introduce our new and easy way to sign up for volunteer opportunities! Please visit our new site for volunteer opportunities at (your VolunteerHub web address). Click the link and then register to create your free account. Once you have created your account, you’ll be directed to a list of volunteer opportunities. To register for an event, click the “Sign Up” button next to any opportunity.
Thanks to our collaboration with VolunteerHub, it is now easy and convenient for you to sign up for events (or cancel events that you can no longer attend).
Thank you for your support!
(Name of Volunteer Coordinator)
Share Volunteer Event Pages via Social Media
Put the power of VolunteerHub to work for your nonprofit by sharing uniquely branded volunteer entry pages (aka “landing pages”) via social media. (For a detailed overview of our landing pages feature, click here to watch a demonstration.) Landing pages are especially useful if your organization has a multitude of volunteer initiatives or corporate sponsors.
By sharing landing pages via social media (it’s as simple as copying and pasting the URL), you can encourage volunteers to sign up for events that resonate the most. You can also collect valuable information from new volunteers, automatically adding them to the appropriate user group based on entry point.
Talk to Your Volunteers
Take the time to have face-to-face conversations with your volunteers whenever you have the opportunity. Do they feel engaged with your mission? What could make a volunteer’s experience better? Of course, be sure to remind volunteers (and donors) about your new volunteer management system. Don’t be shy to ask them to register by a certain date.
Building relationships with volunteers takes time and needs to be done consistently. Volunteers are much more likely to connect and commit to your organization’s cause when they feel connected.
Engage Volunteers Today
Successful adoption of a volunteer management system is a by-product of effective communication. VolunteerHub is designed to enhance the communication process. Start today by re-engaging your volunteers, and reap the benefits of a better process tomorrow.