Volunteer Scheduling Made Easy with VolunteerHub

Ready to say goodbye to spreadsheets and handwritten calendars? VolunteerHub is volunteer scheduling software that helps nonprofits publish shifts online, let volunteers self-schedule, and keep every event fully staffed. Build volunteer schedules faster, reduce cancellations, and spend more time on your mission.

"Man, this thing runs like it's on auto-pilot- I don't ever have to think about it! I just go in every week and don't ever have to think about the sign up process. I print out a schedule for those that need it and then go down to meet my volunteers

Rusty Ryan Director of IT & Volunteer Services,
Gateway Rescue Mission

Trusted by thousands of organizations, including:

Simplify Volunteer Scheduling with VolunteerHub

Online Volunteer Shift Signups

VolunteerHub makes volunteer shift scheduling simple for staff and volunteers. Volunteers can browse opportunities and sign up for the shifts that fit their interests and availability — no back-and-forth needed.

Self-signup for open shifts
Capacity limits prevent over-booking
Waitlists for full shifts

Customizable Volunteer Sign-Up Forms

Collect the information you need with fully customizable registration and shift-signup forms. Set program-specific requirements and keep volunteer scheduling consistent across every event. The flexibility offered by VolunteerHub makes it possible for a wide variety of industries to streamline scheduling practices.

Branded Event Landing Pages

Create dedicated event pages where volunteers can view shift details, self-register, and self-schedule. Branded pages reduce confusion and make it easier for volunteers to understand the event they are signing up for.

Automated Scheduling Confirmations & Reminders

VolunteerHub automatically sends confirmations, reminders, and follow-ups so volunteers stay informed from signup through shift completion. Fewer no-shows, fewer surprises.

Customize Your Volunteer Onboarding Workflow

Organize volunteers during registration and scheduling by automatically adding them to groups like “Requires Orientation,” “Requires Background Check,” or program/location tracks — so the right volunteers get the right next steps.

Recurring Volunteer Shift Scheduling

Running weekly or seasonal programs? Create recurring shifts in seconds. Duplicate schedules, reduce repetitive admin work, and keep staffing consistent all year.

Display Opportunities in List, Calendar, and Map View

Make it easy for volunteers to find the right shifts quickly. VolunteerHub lets you display opportunities in a list, calendar, or map view so volunteers can browse in the way that works best for them — and sign up to volunteer with more confidence.

Make Signing Up Simple for Volunteers

Increase volunteer signups by giving supporters every detail they need on a clean, mobile-friendly opportunity page. Volunteers can self-schedule in minutes, and VolunteerHub automatically captures their information in your volunteer database — so your volunteer data is safely and reliably stored.

Reach Volunteers With Landing Pages and Embeds

With VolunteerHub's volunteer scheduling features, you have the flexibility to send volunteers directly to your landing pages to view upcoming opportunities, or you can add a dynamic feed to your website pages. Entice more volunteers to register and sign up by displaying your upcoming volunteer opportunities in the best spot for maximum exposure.

Opportunity Landing Pages

Give Volunteers Mobile Access to Their Schedules

Want to make scheduling even easier for volunteers? VolunteerHub’s volunteer-facing mobile app lets volunteers view their schedule for the day right from their phone, so they always know where they’re needed and when. Volunteers can quickly access event details, stay on track without digging through old emails, and (when enabled) even check in and out on-site from the app — creating a smoother day-of experience for everyone.

Mobile App

Scheduling Volunteers with VolunteerHub (FAQs)

: Spreadsheets feel simple — until your volunteer program expands. When you’re coordinating multiple events, recurring shifts, or several locations, manual scheduling introduces hidden risks: outdated versions, missed assignments, last-minute scrambles, and hours of unnecessary administrative work.

When volunteer scheduling becomes complex, spreadsheets become a bottleneck.

With VolunteerHub, you replace that risk with a connected, real-time system that supports your entire program:

Fill cancellations with waitlists

Keep your whole team on a single, up-to-date schedule

Cut hours of emailing, following up, and confirming scheduled shifts

Give volunteers an intuitive self-service experience

Track scheduling and participation in one system
: VolunteerHub eliminates the most time-consuming scheduling challenges by automating sign-ups, reminders, and roster management. It helps reduce no-shows, prevents double bookings, simplifies complex or recurring schedules, and gives staff real-time visibility into coverage. Organizations can also manage last-minute changes, ensure volunteers meet role requirements, streamline hour tracking, and integrate volunteer data with their existing systems.
: Yes, volunteers automatically receive confirmation and reminder messages for every shift they register for, helping reduce no-shows and increase engagement. Customize when reminders go out and choose between email and optional text, so your volunteers stay informed in the way that works best for them. You can also send quick, additional reminders manually when needed.
: VolunteerHub centralizes all volunteer opportunities and volunteer data into one platform, allowing volunteers to self-register for the shifts that fit their schedule.
: Absolutely. You can set capacity limits, require preregistration, enable waitlists, or use approval workflows to ensure volunteers meet specific criteria before sign up.
: Yes. Volunteers can browse events, register, and manage their own schedules, reducing administrative workload and improving engagement.
: Organizations can allow volunteers to cancel or modify their registrations based on rules you define.
: VolunteerHub supports Single Sign-On (SSO) and integrates with leading CRM and donor management systems and background check solutions, allowing volunteer activity to flow seamlessly into your existing workflows. VolunteerHub can also be found on Zapier for even more connection with commonly used tools.

Additional Volunteer Management Features

Volunteer Recruitment

Volunteer Database

Volunteer Hour Tracking

Volunteer Fundraising

Volunteer Liability Waivers

Reporting

Rewards and Recognition

Foodbank of Southeastern Virginia and the Eastern Shore Volunteers

Rhode Island Community Food Bank Volunteer Program

Holocaust Museum Houston uses VolunteerHub’s volunteer management software to manage and engage volunteers.

Miriam’s Kitchen uses VolunteerHub’s volunteer management software to manage and engage volunteers.

Donner Sang Compter uses VolunteerHub’s volunteer management software to manage and engage volunteers.

Face to Face Germantown Volunteer Program

The Jacobs and Cushman San Diego Food Bank uses VolunteerHub’s volunteer management software to manage and engage volunteers.

Alzheimer’s Association uses VolunteerHub’s volunteer management software to manage and engage volunteers.

Atlanta Community Food Bank uses VolunteerHub’s volunteer management software to manage and engage volunteers

Habitat for Humanity Leverages VolunteerHub to Manage Volunteers.

VolunteerHub has become an invaluable resource for our volunteer program. We continue to see increases in new volunteers each month providing our organization with substantial savings and the ability to reach goals. I could not imagine not having VolunteerHub.

Catie Ellis Manager of Human Resources & Volunteer Services,
Meals on Wheels People

Our volunteers often praise us for how easy it is to sign up via VolunteerHub. Unlike other organizations that may have a lengthy sign-up process, we can accommodate last-minute volunteers.

Darnell Gaddis Director of Corporate Engagement

When you're managing thousands of volunteers every year, having everything in one place to keep it organized is so highly valuable. It keeps things operating smoothly, and managing it all through one system like VolunteerHub has been absolutely worth it.

Jenna Blankers Volunteer Relationships Manager

Man, this thing runs like it's on auto-pilot- I don't ever have to think about it! I just go in every week and don't ever have to think about the sign up process. I print out a schedule for those that need it and then go down to meet my volunteers.

Rusty Ryan Director of IT/Volunteer Services

As a member of the Feeding America Network, I reached out to the entire network to inquire about their volunteer management solutions, and VolunteerHub consistently emerged as a top recommendation.

Jeanne Hebert Volunteer Coordinator

VolunteerHub expanded our ability to recruit volunteers by capturing data on group members who were previously untracked, the time-savings and value-add have been huge.

Angel Radford Director of Volunteer Services

The ability to create landing pages in VolunteerHub has been very valuable to our volunteer program and goal to increase volunteer recruitment efforts. We use landing pages for almost every step in our recruitment and training process.

Madelyn Strubelt Director of Visitor and Volunteer Services,
Holocaust Museum Houston

Your team is fantastic. I always brag on y'all's IT support because none of our other platforms get back to us that quickly and answer our questions as thoroughly, so we really appreciate that!

Alicia Skinner Volunteer Coordinator
The Storehouse of Collin County

VolunteerHub is absolutely worth the investment 100%... we estimate about 90 to 95% of all of our operations are run by volunteers... being able to accurately track their hours for grant funding... is very important for us.

Samantha Lassey Volunteer Engagement Coordinator,
Partners for World Health

The integration between VolunteerHub and Salesforce allows us to see when donors are scheduled to come in and volunteer. This information gives us the ability to welcome them effectively and nurture the relationship strategically.

Andrea Scallon Director of Measurement, Evaluation, and Learning,
Miriam’s Kitchen

I appreciate how quickly I get a response when I submit tickets, the support team is so quick- it's amazing!

Hannah Guenthoer Volunteer Coordinator
Las Vegas Rescue Mission

I was blown away by how fast VolunteerHub was adopted by the DSC organization and how quickly the solution made an impact towards our mission.

Myra Khalife General Secretary,
Donner Sang Compter

We definitely love VolunteerHub and plan to keep on using it. Our volunteers really love using it, so thank you for having such a great product!

Zach Romawac Emergency Management Educator
Riverside County Emergency Management

We love VolunteerHub, there is an organization by us that still does things the old fashion way and I am always telling them they need to use VolunteerHub.

Ally Monteiro Volunteer Manager,
Face to Face Germantown

Overall, we are very happy with the relationship that we have with the VolunteerHub team and the features that the volunteer management software is providing our nonprofit on a daily basis.

John Bode Food Center & Volunteer Manager,
The Jacobs and Cushman San Diego Food Bank

Many of our volunteers are older, and some struggle with computers. But VolunteerHub is so user-friendly that even those who come in saying, 'I can't do this, I can't get on,' can be guided through creating an account and learning how to use VolunteerHub. In the end, they have a lot of success!

Rea Carver Volunteer Manager,
Francis House NY

Volunteers expect the ability to self-register for events and access their account whenever and wherever they are. VolunteerHub helps us exceed those expectations.

Jason Abady Community Engagement, and Development Support Manager,
Alzheimer’s Association - Central OH

When I talk with other food banks using VolunteerHub, everyone always says the customer service team is so fast, it blows their mind. I always agree- It's crazy!

Aaron Stone Volunteer Placement Manager,
Food Bank of Delaware

Support is always quick and solution-focused when I need help, especially with sensitive tasks. The VolunteerHub team is kind, responsive, and professional—it makes all the difference!

Paige Ronsen Volunteer Coordinator & In-Kind Gifts Coordinator

I would recommend VolunteerHub to any nonprofit that is not yet using a volunteer management solution. Organizations that are not using a volunteer management solution are trying to run their program with an arm tied behind their back.

Jonathan James Volunteer Program Manager,
Atlanta Community Food Bank

We’re very happy we chose this platform to support such a vital part of our work. As a 100% volunteer-run organization, Haymarket Regional Food Pantry relies on hundreds of individuals to help feed those in need — we wouldn’t be here without them.

Charlie Coe Admin Team Supervisor,
Haymarket Food Pantry

VolunteerHub is equivalent to having a part-time employee on our team. It has streamlined our volunteer management process, allowing us to focus more on our mission.

Bree Tramontana Associate Director of Corporate and Community Engagement
Ronald McDonald House Charities of Tampa Bay

I love VolunteerHub’s Zapier integration. We are using the integration to connect VolunteerHub with another piece of software that we use to record videos. The integration allows us to send welcome videos directly, and automatically, to volunteers as part of their onboarding process.

Trinity Edgar Director of Engagement,
Knoxville Habitat for Humanity

What I love most about VolunteerHub is that it is incredibly user-friendly on both the volunteer and admin side. The software is very easy to learn.

Donna Martin Volunteer Services Manager

We love VolunteerHub — just to put that right out there. There are lots of things we really like about it, but I think the biggest thing we appreciate, that we weren’t even planning on, is the ability to communicate with our volunteers.

Hallie Rosen Volunteer Programs Manager

3 Easy Steps

Map Your Volunteer Management Needs

Kick-Off the Conversation

Connect with an expert from our team.
Understand Your Challenges and Goals

We’ll walk through your volunteer management process and determine what’s working, what’s not, and what success for your program looks like.
Explore Your Best-Fit

If our software is a fit for your needs, we’ll partner to design the right plan for your team—including a tailored demo.