OnSite App and Virtual Kiosk

Streamline event check-in and manage volunteers on the go with the OnSite App and Virtual Kiosk.

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screenshot of VolunteerHub OnSite App & Virtual Kiosk Functionality on tablet

Manage volunteers at event check-in with ease.

Schedule overlap, hour tracking requirements, multiple points of entry and walk-up volunteers can all add to the complexity of event check-in.

VolunteerHub meets these challenges with the mobile OnSite App and Virtual Kiosk, which simplify the process and offer you more flexibility when working with volunteers to run your events more efficiently.

Manage Volunteers With VolunteerHub

OnSite App

Designed for Tablets and Other Mobile Devices
The most noticeable benefit of VolunteerHub’s OnSite App is how clean it looks on mobile devices. Simply launch VolunteerHub in your device’s browser, and the application dynamically resizes for your screen’s resolution. In addition to the design’s modern look and feel, the OnSite App offers a simplified navigation that is more conducive to mobile usage.

Get Out in the Field with Your Volunteers
As the name implies, the “OnSite App” helps volunteer coordinators move out from behind the desk and engage volunteers. Take VolunteerHub with you wherever your mobile device is connected to the internet. Many administrators use their smartphones, which they have handy anyway.

Add “Walk-Up” Volunteers
In addition, the OnSite App streamlines the processing of “walk-up” volunteers. Admins simply press “add user” and follow the prompts. It’s that easy.

Process More Volunteers in Less Time
Your volunteers want to show up and get down to business, so waiting in a long check-in line can be frustrating for them and negatively impact how they perceive your organization. With VolunteerHub’s OnSite App, the sleek user interface simplifies check-in to be just a few taps away.

OnSite can even be configured to “self-serve mode,” allowing volunteers to check themselves into your events. Scroll down to the “Virtual Kiosk” section of this article to learn more about this major advancement.

No More Forgetting to Follow Up
When a volunteer is checked in, the OnSite App automatically tracks hours based on the event’s duration and stores the information securely in your VolunteerHub database. If the volunteer stays longer than anticipated, the administrator can easily adjust the duration as needed.

Screenshot of OnSite App and Virtual Kiosk functionality, which streamlines event check-in and manage volunteers on the go

Virtual Kiosk

This system is quite flexible and accommodates a wide variety of check-in scenarios. Here are a few examples:

Tablet as a Kiosk Station

Picture how a normal check-in kiosk works. Now, replace the expensive kiosk system with a tablet already lying around your office! Mount the tablet to a wall or desktop and volunteers can check themselves into your events with a few taps. A volunteer simply types the first few letters of his or her name (or username, phone number). Instantly, the volunteer sees his or her name to the right of the keypad, making self check-in a breeze.

Screenshot of VolunteerHub OnSite App and Virtual Kiosk on iPad

Print & Post

Let’s imagine you’re in charge of a marathon. The marathon has 12 check-in stations for volunteers, spread throughout the course. With the QR extension of the Virtual Kiosk, you’d simply print out 12 sheets of paper with a QR code. At each check-in station, each printout can be taped to a wall or tabletop. As volunteers arrive, they simply scan the QR code with their smartphones.

Let Our Experts Help

Schedule an assessment of your volunteer engagement process to better see how VolunteerHub can assist you. If you are ready to get started, get a quote or call 877-482-3340 to discuss plans and pricing in more detail. We're happy to help!

Find The Right Plan For You

VolunteerHub offers a collection of plans to support organizations of various sizes and industries with unique needs and budgets.