Did you know that VolunteerHub allows administrators the flexibility to create deeper levels of organization when setting up volunteer opportunities? Through the “Event Group” function, you can create and organize groups within an event.
Event groups are great when you need to subdivide your volunteers. For instance, you may decide to divide groups by task, making “Registration” volunteers one group, “Refreshment Stand” another group, and “Clean Up” a third. In this case, categorizing by needs makes it easy to be sure — at a glance — that everything is covered. Event groups are also extremely useful when there are multiple shifts during one event. If you need folks to staff a particular booth in two-hour increments during a six-hour event, just create three different shifts through the Event Groups feature.
Easy to Set Up
VolunteerHub has made it simple to generate event groups. The groups are arranged as a sub-tab under your “Events” heading. From there you can even designate sub-groups. For instance, in our shifts example, you could label a group called “Ticket Takers” and create shifts within the group event. From there just input the date, time slots, and recurrence pattern, and you are all set for users to register according to your parameters.
Of course, reporting is extremely important for almost every aspect of volunteer management. With VolunteerHub’s reports, you can see the total number of hours a group volunteered. Run a roster report for an Event Group, and you’ll also obtain specific participant information for those within the subset. And finally, you can generate Event Summary reports based on Event Group criteria. This report will give you some very basic time, date, and contact information. In the end, all of these reports can give you what you need to gain insight into a group’s performance.
To learn more about how to set up and use the Event Group features, access our Admin Guide and then use the search term “event group.”